Global procurement process, compliance and technology harmonization

THE CUSTOMER – Giesecke+Devrient

Founded in 1852 by Hermann Giesecke and Alphonse Devrient, Giesecke+ Devrient (G+D) has expanded operations to include banknote processing, smart cards, identification systems, e-payments and IT security. With representation in 33 countries, the firm is the world’s second-largest supplier of banknotes.

Goals

As a worldwide leader in security technology, G+D’s procurement team is a precious resource to the organization. Through continual development and improvement efforts, the team has implemented highly sophisticated and successful internal processes.

However, procurement excellence requires a broader view of business strategy, especially for an entity operating with stakeholders and processes divided among three central business units.

In response, the company created a holistic “Supplier Management Portal” vision to meet the requirements of the departments that needed one powerful yet flexible system to support their evolving needs. The solution also needed to meet rigorous internal and external compliance and security standards and policies imposed by the G+D’s business activities.

The Challenges

Centralize disparate supplier documents databases
Harmonize & optimize processes
Enroll global sourcing activities
Improve cross-department collaboration
Modernize and future-proof procurement’s technology ecosystem

Benefits after implementation

The qualification process for three entities
One collaboration platform for Purchasing and
Stakeholders
“One source of truth”
One central platform for internal & external contacts,
supplier documents, contracts
End-2-end transparency through digitalization and
centralization
The integrated and user-friendly supplier evaluation
module
Standardized and streamlined supplier onboarding
and management

The OptiBuy / Ivalua solution:

The long-term partnership between OptiBuy and Ivalua enables any organization to engage in digital transformation with confidence successfully. Whether the reorganization is complex or straightforward, OptiBuy is an exceptional systems integrator for procurement solutions, backed by a large team of Ivalua-certified experts and extensive procurement experience. Their ability to translate business needs into a state-of-the-art Ivalua implementation has led to numerous successful projects for global leaders in Europe (i.e., the DACH region), the Americas, and the Middle East.

Opinion of the client

With Ivalua’s solutions, we harmonized our processes for Supplier Qualification, Performance Evaluation and more, whilst creating a transparent and helpful platform for our worldwide purchasing community.

Valentin Bastian

Manager Process, Tools and Methods G+D

Since going live with Ivalua’s source-to-contract solution, we now have one central tool to provide transparency and enable collaboration across our supply base. This “one source of truth” gives our team better data to make essential procurement decisions confidently.

Christoph Maier

Digital Procurement Manager, G+D

The Project Execution

The approach	Plan	Key success factors
Implement a single, centralized Source-to-Contract solution for the enterprise	Digitalize and optimize G+D’s S2C & supplier management processes	Experienced Ivalua and Optibuy implementation teams
Supplier Management	Leverage Ivalua’s flexibility to satisfy existing unique requirementst	Engagement and support from all key stakeholders
Sourcing	Ensure the «business» was involved and conditions were understood	Extensive involvement and support from the management team, including the Board
		Exceptional internal collaboration and communication

Results

A single, centralized platform built to support: Supplier Management with Supplier Evaluation, Sourcing, Contract Management, and Auctions
Seamless integrations with customers and subsidiaries across the globe
Unified and transparent workflow approva
Flexibility to adjust processes for unique or evolving requirements, ensuring long-term value